Online Timesheets

Online Timesheets provides the following broad functions:

Allows Employees to enter and view their timesheets
Allows Clients to authorise/sign or reject the timesheets
Transfer of "signed" timesheets to Inhouse Database for payment

Employees entering timesheets

Employees log onto the website www.challengeltd.com and select the Online Timesheet item. Then select "Employees"

The Online Timesheets system is designed authenticate Employees.
You will be asked to enter a login id and password. This will be give to you by your consultant.

If you have forgotten your password, this can be sent to you. If you need to have your password re-set, then please contact us.

You can change your password at any time, by following the Change Password links. This password cannot by seen by anyone else - not even your consultant. Please do not provide this password to anyone else. Keep it secure, and treat it as you would any Personal Identification Number (PIN)

Once Logged into the system, you will be presented with a list of "incomplete" timesheets for your current assignment. If you have more than one current assignment (e.g., multiple part-time assignments or past assignments with incomplete timesheets), then you are given a list of all of the assignments for which timesheet data can be entered or viewed.

When you selects an assignment, the system will display a list of all the weeks for that assignment for which a timesheet has not been completed. This list is sorted in reverse order with the current week's timesheet highlighted at the top of the list. In addition to seeing the list of incomplete timesheets, you also have options to view all the past timesheets for the selected assignment.

Selecting a timesheet will allow you as the Employee to enter, view and submit your timesheet through the AgencyLink system.

You are allowed to modify any timesheet that has not been submitted for signing. However, once you have submitted a timesheet, you can no longer edit it, but can see its progress, view and print it.

Employees will be sent a confirmation email when the timesheet has been approved.

The current week is separated at the top to make it easy to enter the timesheet for the current week
Status shows whether the timesheet has no data entered (Not Started), has data but has not been submitted for signing (Incomplete) or has been rejected by the client and must be amended (Rejected)
With a single click the Employee can see all unsigned timesheets, all signed timesheets that have not been processed or all timesheets for this assignment (irrespective of their status)
Normally, when Unsubmitted is selected, the section labelled "Other Timesheets" would either be empty or contain just the previous week

This screen is displayed when the Employee selects a week from the timesheet selection page (shown above). This form is used to enter the timesheet data.

Notes:

The Date dropdown allows entry only for days within the current week to avoid invalid data
You are not permitted to complete timesheets in advance
It is possible to enter more than one line for a single day: e.g., Ordinary and T1.5
The current data entry fields are Day Worked, Rate, Start Time, End Time and Breaks Duration (total hrs).
All time and duration fields are split into hours and minutes to avoid confusion (e.g., does 1.5 hrs = 1hr 30 min or 1hr 5min). Times can also be entered using 24hr or 12hr notation (eg 5:30p.m. or 1730)
To modify an existing line click on the pencil icon and the edit fields move to the selected line (See below)
To delete an existing line click on the red X (See below)
When you have finished editing the timesheet, click Finish and you are shown a summary page

This is the screen the Employee sees after they click the Finish button on the Timesheet Entry screen.

Notes:

You are shown both the detail of the timesheet and a summary broken down by Pay Rate
If there are any errors the user can click the Back button to return to the previous screen
You are able to print a copy of the timesheet at this point and keep it for your own records
Once you are satisfied that this is all correct, click on Submit.
You will be advised by email when your timesheet has been approved, or if it has been rejected by the client, you will receive a message as to why.
Your timesheet list will also indicate those timesheets that have been signed by the client

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